Tag Archives: Board

ICAI Winds and Waves – facilitating new directions

This article was first published in ICAI Winds and Waves, April 2013.

Winds and Waves April 2013Welcome to this new issue of Winds & Waves, the online magazine of ICA International, on the theme of change and new directions.

Inside you will find stories of some of the change that ICAs around the world are enabling in the communities and organisations that they work with, including in the USA, Spain, Ukraine, India, Guatemala and Chile.  Also you will find stories of some of the change that ICAs themselves are undertaking within their own organisations, including in Togo, the UK and Peru.  You will also find news, reviews and feature articles, including from the new book of long-time ICA colleague Jean Houston. I hope you will find plenty to interest you, and to spark ideas for your own work and change in your own locations and in collaboration with others elsewhere.  I am grateful to the virtual global editorial team, and to all of our contributors, for so generously sharing their time, expertise, experience and ideas with us all.

ICA International is itself entering a period of significant change and development, with a new global Board in place since January and a new business plan for the new year.   I am grateful also to my predecessor as President Larry Philbrook of ICA Taiwan, and to other ICAI Board members past and present, for volunteering their time and leadership to help to shape and guide the development of our global network.  As a result of their sound management and leadership over the past years, the ICAI Board has been able to engage with members and colleagues over recent months to develop ambitious plans for strengthening and growing the ICA worldwide network this year.  You will find news of these developments also inside, and the Board would welcome your questions and feedback, and most of all your involvement.

Since my own ICA work has been mostly focused on the UK context in recent years, it has been exciting and energising for me to reconnect and re-engage internationally with ICA colleagues more in this new role, especially when I have had the opportunity to do so face to face – at the ICA global conference in Kathmandu last October, and at the ICA European Interchange in Paris in March.  Our virtual connections are also growing ever stronger. Our first online regional gatherings of the global network this year, in March, were also a real highlight for me.  Do please join us for the next regional gatherings in July.

The role of ICAI in the ICA global network is to facilitate and communicate ‘peer to peer’ support and collaboration among ICAs and ICA colleagues – in pursuit of our shared mission “to empower, through methods and values, an authentic and sustainable transformation of individuals, communities and organizations.”  I hope that this magazine may do something to help strengthen your international connections and collaborations.  Please do let us know how it does, and how it might better do so.

ICAI online regional gatherings facilitate peer to peer support and collaboration

This article was reprinted in ICA:UK Network News, issue 49 and ICAI Winds and Waves, issue 3.

fuller world mapICA International is the international body for the global network of the Institute of Cultural Affairs, with member organisations and related organisations and groups in over 40 countries worldwide.  Increasingly online gatherings are playing a key role in facilitating peer to peer support and collaboration among ICAs and ICA colleagues, within and across regions.  ICAI convenes online regional gatherings three times per year, for three regional time zone groups – Asia/Pacific, the Americas, and Europe/MENA/Africa.

These regional gatherings are open to all ICA members, staff and volunteers worldwide, and people are welcome to attend another region’s gathering if they cannot attend their own.  The first gatherings of 2013 were held March 25 & 26, and attracted 25 people from 17 countries.

The aims of the gatherings are to connect ICAs and ICA colleagues with each other, and help to build & strengthen relationships between them; to share information and facilitate peer-to-peer support and collaboration among ICAs and ICA colleagues; and to hold ICAI accountable to its members, and seek input & support to strengthen our global network and advance our global mission.

The agenda this time included introductions, activity reports with questions and discussion, a brief review of the new 2013-14 ICAI business plan and a preview of draft plans for a global ICA network survey, and a closing reflection.

Topics of discussion emerging from the reports shared this time included:

  • New groups emerging in France and Colombia, and ICAs re-emerging in Guatemala, Croatia and Brazil
  • Peer to peer support & collaboration between UK & Spain, Taiwan & France, Japan & India, Tanzania & Canada, Cote D’Ivoire & Japan, Taiwan & China, Chile & Colombia, Guatemala & Chile, UK & Togo, Brazil & Colombia…
  • New projects and achievements in Ukraine, Spain, Kenya, Zimbabwe, USA, Nepal, Peru, Guatemala…
  • The face-to-face annual ICA European interchange held in Paris earlier in March
  • Translation of curriculum and materials into French and Russian
  • The impact of financial constraints on programmes and operating structures , and the challenge of sustaining core funding & sales of services
  • Challenges of defining and communicating identity, mission & strategy, sustaining focus on both local and global priorities and managing skills development & transition of people
  • Developing relations between ICA and IAF
  • Global co-ordination on ToP facilitation and training, as more and more markets overlap
  • A proposed new ICA Americas network for sustainable development
  • Proposals for international ToP facilitation training of training initiatives in Europe and in Latin America
  • Confirmation that  ICAI’s UN consultative status remains valid with ECOSOC, FAO and UNESCO
  • Draft plans and questions for a thorough survey of the global ICA network, to gather & share basic information as a platform for expanding peer to peer support & collaboration

Reflections from those participating in the gatherings included:

  • Very good facilitation
  • Great conversations before and during the call
  • Ran smoothly – a good survey of what others are doing at their ICAs
  • Appreciated quick introductions with what people are currently doing/thinking about
  • Great to connect with you all
  • The ICAI business plan is broad enough ,and yet specific enough to measure what you plan to be doing
  • Great UN status report and actions already moved forward
  • Adobe Connect is excellent
  • Great to hear what is going on, and to think about potential partnerships
  • Great to talk, listen and exchange ideas
  • The technology is great and ever easier to use.  VERY well organized meeting!
  • It would be nice to have more present, especially from other countries – please all invite others to join next time!
  • Maybe a little more next time on brainstorming regional activities- what are clear regional next steps?
  • Need to look at topics across the regions as well as within regions – host meetings on ToP expansion, IToPToT etc.
  • Please all continue to connect with each other between meetings
  • THANK YOU all, good night, hasta luego!

A full transcript of the gatherings has been circulated – please ask if you’d like a copy.

The gatherings also provide a valuable opportunity for us all to develop our expertise in virtual meetings and virtual facilitation, to the benefit of our work with clients and partners as well as with each other.  They are held using Adobe Connect online meeting software, which has been adopted as the platform of choice for many virtual ToP facilitators.  Each meeting is preceded by some time for orientation to the technology for newcomers, and for additional technical support for those that need it.

ICAI is grateful for the technical support volunteered by the US-based Sisters of Virtual Facilitation in developing and hosting these gatherings over recent years.  The online training in virtual ToP facilitation offered by ICA USA (the ‘bootcamp’) is highly recommended for anyone interested in a more thorough grounding in the tools and skills – details are at www.ica-usa.org.

If you weren’t able to join the March gatherings, please do look out for the next in July and try to join us then.  Please also let me or another ICAI Board member know if there is anything that we can do to make these online regional gatherings more valuable and accessible to you.

ICA International Board update, March 2013

ICAI Global BuzzThis post was first published in ICAI’s monthly bulletin, the Global Buzz.

The ICAI Board has met three times in January & February. Much of our time has been spent developing our new 2013-14 business plan, in consultation with numerous members and volunteers.  This is now about to be circulated in English, French & Spanish – please ask if you would like a copy, and please let us know if you have any questions or feedback.  In the process of these meetings we we have been establishing our meeting practices, including use of technology and formats of agendas, reports and minutes.

We have been able to use the @ica-international.org domain to establish new ICAI email addresses for all Board members and an email list for the Board.  We have now also established an ICAI email list for the global network of ICAs, with over 100 ICA represenatives in over 40 countries, to facilitate dialogue among and between ICAs.  Having overcome some technical hurdles, we are now in a position to establish lists also for the conference teams wishing to continue their dialogue by email after the Nepal conference.

We have submitted overdue reports in order to maintain and update ICAI’s UN consultative status with ECOSOC, and we have confirmed that ICAI’s consultative status remains valid with FAO and UNESCO as well.

We have agreed with ICA Nepal to make it’s new book Changing Lives Changing Societes available globally on a print-on-demand basis via Amazon and other channels, and will be arranging that soon.  In the meantime copies are available from the USA via Ebay.

We are now making preparations to survey the network over the coming months in order to update basic data on the current status and activities of ICAs worldwide, as a baseline for further supporting peer-to-peer activities within the network.  As we do that we will also be inviting ICAs to pay annual dues for 2013 to renew their membership with ICAI, and to participate in the first online regional gatherings of the year, on March 25-26.

Martin will be attending the ICA European Interchange in Paris, March 15-17, and hosting online sessions for those who would like to connect virtually – if you are interested to do that please contact Martin.

We are also beginning to work with ICA Canada to prepare the annual audit report for 2012.

Creativity in facilitation, and Just One Lie

IAF Europe February 2013Last week I read the latest February issue of the IAF (International Association of Facilitators) Europe magazine. Gillian Martin Mehers, in her article Workshop Games Everywhere, writes of how she found herself creating a new workshop activity from an unexpected source of inspiration, in order not to fall back on repeating familiar exercises with a group with which she works regularly. In this case she drew on questions she found in the ‘Proust Interview’ in Vanity Fair magazine.

I was reminded of an experience of my own of a couple of years ago, preparing to lead a rare 3-day face-to-face meeting of the IAF global Board, after almost half of it’s members had been newly elected. In this case I was looking for some activity or activities to break the ice and help us all get to know each other better, but also to enable me to punctuate a long and intense meeting with some moments of light relief.  I ended up adapting the well-known icebreaker ‘two truths and a lie’ to create an activity that I could return to throughout the meeting. I was sufficfiently pleased with the result that I wrote up the exercise for the IAF Methods Database, and I thought it might bear repeating here (see below).  See what you think!

I find the IAF an endless and invaluable source of creative inspiration for my own practice as a facilitator – the magazine and newsletters, the conferences and events, and of course the many creative members that contribute to them. Gillian is a great example, as you will see also in her own blog You Learn Somthing New Every Day.

If you find yourself stuck for inspiration some time, you may indeed find inspiration in the most unexpected places.  If you don’t, you could do worse than browse the hundreds of activities contributed to the IAF Methods Database for ideas!

Just One Lie

Have one-half a flipchart page and a pad of post-its for each individual in the meeting.  At the start, have each participant write their name at the top of their flipchart page and hang it on the wall.  Then have each individual put the names of all of their colleagues on post-its, one name per post-it.

  1. At the start of the session, ask the group to mingle, asking one another questions to get acquainted, such as “What sports do you like?” “Where do you like to take your holidays?” “What is your favorite food?”; or about their career, such as “How did you get into facilitation”, “When you do join IAF”, “What was your greatest  facilitation achievement?”; or about the meeting, such as “What is your worst fear for this meeting?”.  Or just ask for one fact they would like to share with the group.
  2. Tell the participants, “For every person you meet, put their name and one fact you have learned about them onto the post-it with their name.  As you meet every person in the group, you should accumulate a post-it for each person.
  3. “However, as you answer questions about yourself, please ensure that one (and only one) answer you give is a lie, something entirely not true of you.”
  4. When everyone has accumulated one fact post-it about everyone else, have participants distribute the post-its onto each individual’s flipchart pages.
  5. Introduce yourself by reading out the flip chart page with your own name and facts, and then invite the group to guess which is a lie.  Use a red marker to identify tick every true fact until the lie is revealed, then a cross to identify that.
  6. Next, introduce another participant in the same way.  When the lie is revealed, it is their turn to select and introduce another.
  7. As the meeting proceeds, start sessions and end breaks with the last person introduced to select and introduce another
  8. By the end of the meeting everyone should have been introduced, and all but one have introduced another.  Then you can celebrate the success of the person whose lie took the most guesses to reveal

Reflections on a term as IAF Chair

the International Association of FacilitatorsThis post was first published in the IAF newsletter the Global Flipchart, January 2013.

After a little over four years on the IAF Board and a two year term as Chair, my term is now over.  I have had a tremendous time – I have learned a lot, and I have very much enjoyed working closely with many talented and dedicated colleagues among our membership. I am delighted to have passed on the baton to our very capable new Chair Kimberly Bain, along with the symbol that was passed on to me by my predecessor Gary Rush two years ago – a beautiful glass globe engraved with the IAF logo.

I would like to share some of things I find myself proud of and sorry about, as I reflect on my term and on the accomplishments of the Board, and of IAF as a whole, relative to the Board’s strategic priorities for these last two years.  These were:

  1. Marketing & Communications ( branding, online and regional) to position IAF as ‘the International Association’ for professional facilitators and all those who have an interest in facilitation
  2. Increased member retention and membership growth, particularly through chapter development & support and transformation of affiliation to new partnership relationships
  3. Diversification of income sources for financial strength & sustainability
  4. Growth & diversification of certification programmes, to strengthen global pathways to CPF
  5. Good governance & management, including succession planning and role definition

I am proud that we have the new Board role of Marketing & Partnerships Director to bring a new emphasis to this priority area, and that the new Board is embarking on this New Year with that post filled and with marketing as a central and cross-cutting theme in its business planning.  I am sorry that the role remained vacant for most of last year, and that we have not been able to invest as much energy in repositioning IAF as we had planned.

I am proud of the much improved visitor experience of the new IAF website introduced two years ago.  I am sorry that the functionality of the membership database behind the new website has proven inadequate to our needs, and that this has been an obstacle to serving our members as well and as easily as we would like.

I am proud that total membership has increased slightly over the past two years, in spite of severe economic recession in parts of the world where many of our members are located – we have 1,269 members today as compared with 1,210 at the end of 2010.  I am sorry that we have yet to attract back or replace many former members – the total was 1,453 when I joined the Board in October 2008.

I am proud that IAF chapters have seen such growth these past two years, after development of the model had taken such great investment of Board time and attention the previous two.  Since the first IAF chapter was established in 2010 the Board has approved 18 new chapters around the world and many more are in development, and local activity and membership are growing in many places as a direct result.  I am sorry that we are still not yet as clear as we would like on the principles and the practicalities of how local chapters and regional teams should expect to relate with each other and with IAF at the global level.

I am proud that IAF’s financial strength and sustainability are much improved, to the point that the Board is increasingly concerned by how to spend money wisely rather than how to conserve it.  I am sorry that income sources are not yet significantly diversified (they are still mainly membership dues, certification fees and to some extent conference surpluses), and that membership dues remain the only significant source of finance for membership services.

I am proud of the fantastic learning communities that IAF conferences continue to provide, and of the many successful and increasingly innovative conferences that have been held the past few years – not least the two that I attended myself last year in Halifax and in Geneva.  I am sorry that I did not manage to attend any IAF conferences as Chair in regions other than Europe and North America.

I am proud that the Certified Professional Facilitator (CPF) programme has grown to over 100 candidates assessed worldwide in 2012, as compared to 69 in 2009, and that the new recertification programme has now become well established these past two years.  I am proud that a model for accreditation of facilitation training programmes is now out for consultation among members and training providers.  I am sorry that certification is still available only in English and Dutch, and that the cost of such a rigorous assessment process continues to be an obstacle for many.

In terms of governance, I am proud that IAF has completed its third year of online Board elections and now its first online Annual General Meeting, accessible to all members.  I am proud that the Board has been ready invest in a substantial face-to-face Board planning meeting early each year, and of the impact I think that has had on the culture and performance of the Board.  I am sorry that participation in this year’s election was so much reduced compared to the last two years – most likely I think as a result of problems with our email blast not reaching some members.

Most of all I am proud of the extraordinary talent and energy that is volunteered by so many of our fellow members every year in so many ways, for the advancement of our global profession and its social impact worldwide as well as for the learning and growth of ourselves and each other.  I thank you all.

In some ways I am sorry that my time on the Board is at an end.  I am looking forward to remaining an active member in other ways, however, and I am enjoying a major fall in my daily email traffic since transferring the IAF Chair’s account to Kimberly!

Also I am already enjoying many opportunities to apply learnings from my time on the IAF Board in my new volunteer role as President of ICA International, and as a newly independent CPF Facilitator, Trainer and Consultant as well. You can now find me at www.martingilbraith.com, and I look forward to staying in touch with fellow members online and I hope occasionally face to face.

I would welcome any reflections from you on changes that you’ve noticed in IAF in recent years, for better or for worse – you can reach me now at martin@martingilbraith.com.  I expect Kimberly and the Board will also welcome input and suggestions for their 2013 business planning meeting, taking place the week of 21 January in Tokyo – you can now reach Kimberly at my old address chair@iaf-world.org.  I wish them all the very best, with my support and confidence.