This is the 2nd of a series of six weekly posts to mark International Facilitation Week 2017, starting just 4 weeks from today. Drafted as I enjoyed a welcome opportunity to pause and reflect this summer, the posts share a series of examples of how I have applied, customised and adapted the ToP Consensus Workshop method in my practice over the past year.
How will you celebrate and promote the power of facilitation this year? Please share online with the #FacWeek hashtag, or in a comment below…
Example 2 – ICUU, Mennorode
In July of last year I facilitated the ‘”Essex 2.0″ Large Group Process’ on the first day of the 5-day International Council Meeting & Conference of the International Council of Unitarians & Universalists (ICUU) in Mennorode, the Netherlands. This was the culmination of a 9-month strategic planning process, involving also a series of online sessions and a Participatory Strategic Planning retreat in Boston in the spring with a focus group of around 25. The Focus Question for planning process as a whole was: ‘21 years since its founding [at Essex Massachusetts], how does ICUU need to change or stay the same to respond effectively to the global Unitarian and Unitarian Universalist community of the century ahead?‘.
The original design had envisaged that we would use a large group process at the summer Council Meeting to involve the 140 or so delegates, of around 40 national member churches and networks, to consult on a draft strategy developed by the spring focus group. In fact the focus group concluded that there was likely not sufficient clarity and consensus on ICUU’s role in the wider movement to gain broad consensus on a new strategy so soon. Instead it was agreed to use the summer council meeting to build consensus on the mission and purpose of the global body, in order to consult further on strategy after that.
In the morning of the first day we used a series of ‘World Café’ style table conversations in changing small groups to discern learnings and implications from the strategy development process, following a few short presentations from those involved and drawing on documentation. In the afternoon we used a ‘super-sized’ Consensus Workshop process to answer the Focus Question ‘“What are key elements of the mission and purpose of ‘ICUU 2.0’, for the next 20 years?”‘
Participants sat at 16 tables of 8 by country and continent, in order to amplify the voices of regions less represented or otherwise less heard relative to others. Whole A4 sheets were used for sharing ideas on the sticky wall instead of half-sheets, for improved readability for the large group, and ideas were clustered in columns to make best use of sticky wall space with the large sheets. In order to keep the process fast-paced and engaging, all 16 table hosts were invited to come to the front at once and take it in turns to read their table’s ideas, and post them directly in the relevant cluster as they did so. Having a queue of table hosts waiting to share ideas helped to ensure that each was brief and focused. Participants then self-selected into 13 table groups to name the 13 clusters that emerged.
It was clear that meaningful consensus would not be possible with such a large group in just an afternoon, so the workshop was framed as consultative and the cluster titles were accepted as drafted unless any minor revisions could be agreed quickly in the plenary. At the end of the day volunteers were invited to join a working group to discern and articulate the emerging consensus concisely in a revised mission statement for approval by vote of the formal Council Meeting at the end of the week. A team of half a dozen or so met that evening to do that, mostly members of the ICUU Executive Committee. Some of the 13 named elements they found to represent values and principles that were already agreed and articulated elsewhere, or elements of vision, strategy or implementation that could better contribute to those later stages of the planning process. Remaining elements were distilled into a succinct new mission statement to be submitted to the vote of the Council.
The final statement was strengthened further by some minor revisions suggested during the formal Council Meeting. Once approved, the new mission statement was verbally translated as it was read aloud in all of the 25 or so languages spoken by those present, to symbolise global consensus and commitment: “The Mission of the ICUU is to empower existing and emerging member groups to sustain and grow our global faith community”.